🚗 Dandenong All Holden Car Show Update

Car Show Update and Planning Session: Agenda

1. Patron & Participant Bookings

• Current Numbers: Review the current tally of vehicle registrations and spectator ticket sales (if applicable).

• Capacity Check: Are we nearing the limit for any specific categories (e.g., Muscle cars, Euros)?

• Closing Dates: Confirm the final cut-off for pre-registrations.

• Check-in Process: Review how we will scan or tick off patrons at the entry gate to keep queues moving.

2. Food & Trade Stalls

• Vendor Line-up: Finalise the list of food trucks and coffee vans.

• Power & Water: Confirm which stalls need access to power or water and where they will be positioned.

• Waste Management: Planning for additional bins and regular clearances near the food precinct.

• Trade Stalls: Review the placement of automotive trade displays to ensure they have high visibility without blocking foot traffic.

3. Car Parking & Site Logistics

• The Site Map: Final review of the display area vs. public parking.

• Traffic Flow: Mapping the entry point for display cars (likely earlier) versus the general public to avoid a bottleneck on the main road.

• Marshals: Assigning team members to specific zones (The "In-Gate," the "Show Ground," and "General Public Parking").

• Surface Check: Discuss contingency plans if the ground is too soft/wet for certain vehicles.

4. High-Level Updates

• Council & Insurance: Final sign-off on the event permit and public liability cover.

• Signage: Audit of required signs (Directional, Entry/Exit, Toilets, First Aid).

• Media/Promotion: A quick check on how the local advertising is performing and if we need a final "push" on social media.

• Emergency Plan: Confirming the first aid post location and incident report procedures.